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Data Backup Management: What You Need To Know


Data backup and disaster recovery processes are integral for businesses dealing with client data. According to a 2018 report by Spiceworks, almost 30% of organizations experienced data loss over a year due to server outages.

Backup and recovery are approaches that enable organizations to create and store copies of their company’s information, saving them from data loss. An effective data backup process restores data to its original or remote location.

Adequate backup storage takes place on a routine basis to decrease the chances of data loss between backups. If your organization fails to back up data regularly, you’ll become more vulnerable to data loss during the backup recovery. Businesses need incremental backups to run smoothly – even after unexpected events.

Why Do Organizations Need Data Backup Management?

With proper data backup systems and disaster recovery plans, your company could avoid losing valuable information, resulting in reputational and financial damage.

As cyberattacks become more sophisticated, robust data backup and recovery solutions are even more critical.

For instance, ransomware prohibits users from accessing their data unless they pay a ransom in cryptocurrency. Since 2018, ransomware attacks have increased by over 350%; industry analysts estimate a business will fall victim to a ransomware attack every 14 seconds worldwide.

Data backup management allows companies to resume normal operations after hazards strike. With your business’s data backed up, your team can use the software to retrieve data and continue business as usual.

The Dangers of Manual Data Backup Management

Manual backup solutions like CSV backups aren’t feasible in the current digital climate. These backups take longer, are susceptible to human errors, and require your teams to do the heavy lifting in data storage and recovery. Employees must log files individually, increasing the risk of misplacing critical data.

By automating your backup and recovery processes, you greatly limit the amount of human involvement. The backup software executes the complete recovery process in an automated backup process. The method requires the system backup administrator to configure the system(s) that need to be backed up and decide the time and date for automated backups within the software. Once this stage is completed, the information from the chosen devices is automatically copied, transferred, and stored on the backup device.

Data Backup Management Best Practices

Backup management practices can vary from business to business. To decide which option is correct, consider some of the best data management practices.

Find a Suitable Option for Backup Storage

There are several options available for backup storage. For instance, you can store the data physically in hard drives, offsite storage facilities, at a data center, or in the cloud. The backup storage options determine how quickly you can bounce back after a data loss and restore the original data to resume operations.

Incremental Backup vs. Differential Backup vs. Full Backup

You’ll need to decide between a full backup and an incremental enterprise backup. A complete backup process ensures that all your data is copied and stored, whereas an entire backup process only backs up sensitive data configured for backup and recovery. Differential backups only save information created after the last backup. While a full backup may be more effective for businesses, an incremental backup takes up less space.

To decide which option is right for you, could you consider the needs of your business? A full backup option would be more dependable if you primarily deal with confidential information, such as customers’ personal information.

Execute Routine Backups for Effective Disaster Recovery

Your data can only be recovered when it’s backed up. Your business needs to perform routine backups daily, weekly, or monthly. It’s always better to carry out backups as soon as possible to minimize the risk of losing data.

For example, performing daily backups would be ideal for running an ecommerce store. With Rewind, you can back up data files of products, categories, customer details, option sets, order information, price lists, and other information catering to your customer orders.

Schedule the Backup Process at a Convenient Time

Determining a solid backup schedule is essential to any disaster recovery plan. The ideal time for executing backups is during the off-hours when your online store isn’t active. For instance, if your backup process is comprehensive, it could be difficult for the store. As a result, the website may become unresponsive, thus causing a hindrance for your customers. This is why scheduling backups is recommended when your customers aren’t typically active in the store. Although, if you continuously back up your store, you can dodge this problem, as the server load would be evenly distributed.

To ensure consistency and completeness in these backups, many businesses utilize a routine checklist template to guide the process.

Test Your Data Backup

To reduce data risks in your restoration process, you can start testing your backups by completing the restoration process to make sure that all your data has been saved. You can carry out a partial or incremental restore to determine the effectiveness of your data backup strategy.

What’s Next?

Data backup management is vital in safeguarding a business’s critical data protection. With the right solution, you can easily save and access copies of your store’s files and ensure that your operations aren’t interrupted by executing routine backups.

Rewind provides exclusive data backup management services for over 100,000 organizations worldwide. Rewind is a leader in BaaS (backup-as-a-service) technologies and delivers peace of mind.

Special thanks to our friends at Rewind for their insights on this topic.
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