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How To Back Up Trello


Ah, Trello. The infinitely flexible, incredibly easy to use productivity tool that helps 60 million people keep track of some of their most important projects. From vision boards to content calendars, homeschoolers to customer management and so much more, there is a Trello board for everyone.

Your boards store years’ worth of information. A single board can hold an unlimited number of cards full of important data on your tasks, processes, and projects. You rely on Trello to deliver work on time and keep your productivity flowing.

But, by now you know that if you delete something in Trello, it’s gone for good. If Trello is down, you have no access to your boards. If a Power-Up isn’t exactly what you thought it would be and your boards are a mess, you have to manually restore them. Even an innocent mishap can backfire and create an unmanageable mess in your Trello account.

To get around this, Trello users have come up with all kinds of unique ways to create redundancies for their accounts, like exporting JSON files, duplicating boards, or setting reminders to take screenshots. Even if those methods could help in a pinch, unless you’re super diligent about updating your backups, it won’t save you from data loss and it can impact some of the functionality native to Trello, like the search tool.

TL;DR – Set up Backups for Trello and it will automatically back up your boards. You can undo mistakes and restore deleted data with Rewind, and access your Trello boards anytime you need them.

Doesn’t Trello Back Up Their Platform?

They definitely do. Trello backs up their service at a platform level and that will save your bacon if a massive unforeseen disruption wiped out all of Trello’s servers. But, they do not offer an account-level backup.

“Because user data stored in Trello is on a shared infrastructure, it is not possible for us to recover a subset of that information from backups.”

(Source: https://trello.com/en/legal/security)

So if you accidentally delete something, test a Power-Up that goes sideways, or allow access to your boards to an external member who corrupts your data, you will not be able to perform an account-level restore if needed. Deletion is permanent in Trello. They have workarounds in place to prevent accidental deletions, but once you’ve decided to actually delete a board, it’s gone, accidental or not.

How to Back Up and Restore Trello with Rewind

Here is where Rewind comes in handy. Rewind offers an automated account-level backup so you can restore your Trello boards, cards, lists, and more to a specific date. Rewind automatically backs up all your Trello boards for you and stores your data in our encrypted vault, protecting your version history and giving you a stress free Trello experience.

Back Up Trello in 3 Easy Steps:

  1. Head over to Rewind.com and create an account
  2. Select Trello from the product dropdown and link your Trello account
  3. Your first backup will automatically begin

It’s that simple. Rewind is always working in the background. You set up your account once, and we do the work of keeping your Trello account backed up for you.

How do I Restore my Trello Backup?

Simply select the board you wish to restore and the date you wish to roll back to and Rewind takes care of the rest. Rewind will restore your boards – and all of their associated cards, lists, and attachments – to the version backed up on your selected date.

A gif demonstates how users can restore boards with Rewind Backups for Trello

If you want to know when your account was last backed up, or when your next backup will take place, there is a timestamp on each board.

If you need help, our Rewind Support team is available over email, phone, and through chat 7 days a week, 9 am – 7 pm EST to get you back on track.

What does Rewind for Trello Back Up?

Rewind currently backs up and restores the following items within your Trello account:

  • Boards
  • Lists
  • Cards
  • Checklists
  • Custom Fields
  • Labels
  • Attachments

Our goal is to back up all of the important data in your Trello account. As we continue to grow, we will expand this list to back up more items in your Trello account.

Protect your Productivity

From templates to large-scale collaborative projects, even the most basic Trello setup equips teams with a lightweight tool that takes your productivity to the next level. Getting started is simple, but it quickly becomes powerful as you fill your boards with important information. Using an integrated backup Power-Up like Rewind offers a stress-free way to protect the body of work you and your team are building on Trello. And as your boards stack up and your cards fill with important details about your tasks, the utility of Trello becomes pivotal to your team and timelines. Rewind is the backbone that supports the way you work and store your information, keeping you on time, on track, and in control of your data.

Start your free trial of Rewind Backups for Trello

Special thanks to our friends at Rewind for their insights on this topic.
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