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Windows Multi-Factor Authentication: 4 Steps To Ensure Secure Network Access

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What is a Multi-factor authentication (MFA), and how it helps to secure network access

As many companies and organizations have started to change their storage methods from storing their data and confidential information on hardware devices to storing online, the demand for Multi-factor authentication (MFA) services has increased. 

Multi-factor authentication (MFA) is a way to ensure that the confidential data that belongs to an organization and its customers are protected and secured on online platforms. In other words, MFA shields the information online from hackers and cyber attacks.

Organizations can connect an MFA service providing software to their online platforms – such as emails, cloud storage, etc. With an MFA application, employees will be required to insert another form of security password to ensure they are within that organization and not trying to leak the information stored on that platform to the public.

Why is it necessary to secure Windows Remote Desktop access for businesses?

Nowadays, the demand for hybrid and remote jobs has increased. Many people have found that working from home can increase productivity and effectiveness rather than sticking to a nine-to-five schedule. So, in response to people’s demands, companies have allowed some loyal employees to work in a hybrid or completely remote manner. 

However, the downsides of this method – like not knowing what their employees were doing when they worked- made companies start thinking of ways to keep track of their employees’ work. One way to make sure that employees were using secure internet access while working from home was to insert a Windows 10 multi-factor authentication on their employees’ laptops. 

So, whenever employees work remotely, they sign in using the MFA passwords, ensuring that their internet is secure and they are not risking leaking any company or customer information. 

Four Steps to ensure a business’s network is secure

1- Download an MFA service provider on all Windows devices

The first step of introducing an MFA service in an organization is finding the most appropriate application. After trying out different applications, a company needs to download the latest version of their preferred application and install it on every electronic device the employees use.

The decision of what MFA is the best for an organization is based on different factors, which differ from company to company. 

2- Create an admin account using a password, fingerprint analysis, certificate, or any other method

Now that all company electronic devices have an MFA application, the company managers need to create an admin account which will later connect all devices, email addresses, and cloud spaces to that admin account. 

The admin account will be used as a domain, so whenever data is leaked, managers can figure out what went wrong and try to ensure that it does not happen again.

3- Log in using the company account to all Windows devices

After connecting company emails and Windows electronic devices, employees must sign in to their accounts using the multi-factor authentication access code their manager will provide. The MFA access code can be a second password shared within a company, a QR code, a fingerprint, or a one-time code sent to a phone number.   

4- Monitor and do an analysis of the rollout of the MFA on the network’s security

Installing the MFA application and requiring employees to insert the second layer of security access codes when signing into their accounts and devices is not enough to ensure protection against third parties. 

Instead, a company needs to constantly analyze and keep track of the rollout of the multi-factor authentication service. This step will make organizations understand whether the MFA is doing its intended job or if they need to take extra security measures to ensure protection.

Conclusion

In a nutshell, the number of companies that allow remote and hybrid work is increasing. Organizations are storing more confidential data in cloud spaces to share them easily between employees. The increase in the number of data online is putting businesses at risk of losing their data because of cyber attacks, getting a bad reputation, and eventually lose customers. 

To avoid these problems, follow the steps above, and secure your organization’s data by installing an MFA application. 

 

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